Businesses collect a lot of documents containing private information. If the files were to fall into the wrong hands, it could cause significant damage. Identity thieves can quickly obtain sensitive personal information from paper documents in office filing cabinets and even trash. Having a secure shredding service prevents this from happening.

Time

Even though we are living in the digital age, most businesses that handle any information about customers still deal with a lot of paper. It can lead to a significant build-up of confidential paperwork, which needs to be shredded regularly. Shredding companies Fort Lauderdale ensure that all documents containing information about your clients are adequately destroyed, protecting them from identity theft and other security risks. It will also allow your company to stay compliant with data protection laws. Keeping papers considered confidential past their retention period is dangerous for your clients and can open you up to liability. Your company is shielded from the financial fallout of a breach by collaborating with a shredding partner that carries professional liability insurance tailored to the industry.

Money

The process of destroying documents can cost a business money. For example, if an employee is assigned to shred paper as part of their job responsibilities, they must focus less on other work tasks, which can lead to lost productivity. Moreover, using an in-office shredder can be expensive and prone to breakdowns.

High-security shredding services use micro-cut and particle-cut methods to destroy documents thoroughly, eliminating any possibility of reconstruction. It is the highest level of security available and is used by government agencies, hospitals, and other organizations that require elevated levels of privacy protection.

Look for a shredding company that offers industry-specific insurance. You should also find out if they offer onsite shredding, as this can help save time and money. It’s essential if you need to meet compliance requirements.

Environment

Paper is a huge contributor to environmental pollution. When discarded incorrectly, it can cause serious harm to wildlife, waterways, and even the air we breathe. Your business can eliminate this harmful environmental impact with a secure shredding service. Piles of paper clutter up office spaces and create fire hazards. They also take employees away from their work, causing them to waste time searching for essential documents rather than focusing on billable tasks.

Properly disposing of paperwork and documents helps protect customers’ information from identity thieves. It also ensures that your business stays compliant with state and federal regulations. When choosing a document destruction provider, look for one that offers several sizes of tamper-evident locked containers and provides a documented chain of custody from pickup through final destruction.

Security

It is a reality that companies that store a lot of paper data are at risk for identity theft or a security breach. If a company keeps paper records past their retention periods, it could leave confidential client information vulnerable to thieves or corporate spies. Strict adherence to data privacy laws is required of banks and other financial institutions.  Businesses of all sizes can find secure options from a professional shredding service. Secure drop boxes can be placed throughout the office so employees can quickly and confidently deposit paperwork for destruction.

Compliance

Numerous news reports detail companies that left their clients vulnerable to identity theft due to inadequate information management procedures. With a secure shredding service, it is easy to ensure that your customer’s information will never fall into the wrong hands. A garbage bag of shredded paper may look like nothing more than an impossibly tangled mess to most people, but it is a treasure trove to a data thief. A scheduled shredding service provides you with a certificate of destruction, proving your business has disposed adequately of sensitive information. It is an essential part of compliance because strict laws often mandate you to protect the private information of your clients and customers. Adherence to these regulations could result in costly penalties and fines for your company.